OF SCIENCE AND TECHNOLOGY
BYLAWS (MS Word format)
Name, Mission and Purposes
Section 1: The name of this organization shall be the Galileo Academy of Science and Technology Alumni Association of San Francisco. It will be referred to as the GAA (Galileo Alumni Association).
Section 2: The mission of this Association shall be to organize alumni into a cohesive unit to benefit all members of the high school community: alumni, students, faculty, staff, and friends.
Section 3: The purposes of this organization shall be to:
Build and sustain mutually beneficial ties between the high school and its alumni.
Increase alumni pride in the school and in the accomplishments of its members.
Serve as advocates for the school and promote its achievements.
Plan events to increase alumni involvement with the Association and with the school.
Establish a communication model to keep members informed of the school' s achievements, concerns, and GAA activities.
Establish and maintain an Association with solid membership support.
Section 1: Membership shall be open to all alumni of Galileo Academy of Science and Technology and the former Galileo High School of San Francisco. Membership also is open to staff and faculty of Galileo, past and present. A member is defined as any person having attended Galileo for any period of time or served in the capacity of staff or faculty at Galileo and having submitted a completed GAA Application Form. Any person who has shown substantial interest in the welfare of Galileo may, at the discretion of the Board of Directors, be designated an honorary member.
Section 2: An annual donation of $25.00 from each member is suggested to defray operating costs and support the activities of the Association.
An annual meeting of the general membership shall be held in January at Galileo Academy. At this meeting, installation of new officers and ratification of any revisions to the bylaws will take place. Notification of the general meeting shall be announced on the GAA web site.
Board of Directors
Section 1: Subject to the limitation of these bylaws, the affairs of the Association shall be managed by and under the direction of the Board of Directors. The Board may appoint and prescribe duties of appropriate staff in carrying out its functions.
Section 2: The Board shall consist of fifteen Directors at large who shall be elected from its membership and serve for a two year period. Four of these Directors shall serve as Officers. Any member of the Association who is willing to attend Board meetings and participate on a committee may run for a position as Director. A member desiring to serve on the Board should notify a current Board member by September 30 for the following year. The Secretary will prepare a ballot for election in November. Voting will be open to all members present at that meeting.
Section 3: Special meetings of the Board may be called at the request of the President or five Directors. The location of such meetings will be determined at that time. Notice of special meetings shall be given at least two (2) days prior, either personally or by telephone, email or fax. A four-day (4) notice will be required when using first-class mail.
Section 4: Eight (8) Directors, or a majority of the Directors holding office at any point in time, shall constitute a quorum. The Directors may continue to discuss business during a meeting at which a quorum is not present.
Section 5: Any action required or permitted to be taken by the Board may be taken without a meeting if all members of the Board are individually polled by telephone or email. Such action shall have the same force and effect as a vote taken at a formal meeting. Such action will be noted in the following month' s minutes.
Section 6: Any vacancy occurring on the Board of Directors shall be filled by action of a majority of the remaining Directors. A Director elected to fill a vacancy shall hold the term of office of his or her predecessor.
(a) A vacancy can occur following (1) a death, resignation, or removal of a director; (2) increase in the authorized number of directors; (3) failure of a Director to attend three consecutive regular meetings without cause or notification to an Officer.
(b) Any Director may resign by giving written notice to the Board of Directors, and this resignation shall be effective as of the date indicated.
Section 1: The officers of the Association shall be President, Vice President, Secretary, and Treasurer. These officers will be elected from the fifteen Directors.
Section 2: A nominating committee composed of two Directors will be appointed by the President in September. Their charge will be to contact each Officer and Director to ascertain their interest in holding open positions and to accept nominations. A ballot will be prepared for the Board to cast their votes at the November meeting. The newly elected Officers will be installed in January of the following year.
Section 3: Any vacancy occurring in any office shall be filled by action of a majority of the Board of Directors. An Officer elected to fill a vacancy shall hold the term of office of his or her predecessor.
(a) A vacancy can occur following a death, resignation, or removal of an Officer. Subject to the rights, if any, of any Officer elected or appointed by the Board, he or she may be removed with cause by the Board of Directors, whenever, in its judgment, the best interests of the Association would be served thereby.
(b) Any Officer may resign upon giving written notice to the Board of Directors, and this resignation shall be effective as of the date indicated. Any resignation is without prejudice to the rights, if any, of the Association under any contract to which the Officer is a party.
Section 4: The President shall preside at all meetings of the Association. He or she shall have general supervision, direction, and control of the business of the Association.
Section 5: The Vice President shall assume the responsibilities of President in the President' s absence or incapacity.
Section 6: The Secretary shall be responsible for the proper recording of proceedings of the meeting of the Board. The Secretary will file the necessary business and documentation papers, correspondence, and Board minutes in the filing cabinet at Galileo Academy.
Section 7: The Treasurer shall be responsible for the Association' s funds and financial records. The Treasurer shall collect and report, or supervise the collection and reporting of, all income and expenditures, shall establish proper accounting procedures for the handling of the Association' s funds, and shall be responsible for the keeping of the funds. The Treasurer shall report on the financial condition of the Association at meetings of the Board. If requested by the Board, the Treasurer shall prepare a report to be reviewed by a Certified Pubic Accountant. At the expiration of the Treasurer' s term of office, or upon removal, the Treasurer shall deliver to the person designated by the President, all books, money and other property in his or her charge.
Section 1: The Executive Committee shall be comprised of the President, Vice President, Treasurer, and Secretary. The President shall be chairperson and they shall meet at the President' s request. A quorum shall be three members of the committee. In the interim between regular meetings of the Board, the Executive Committee shall have authority to act on matters that otherwise would come before the Board for consideration and shall report to the Board any action taken by it at the first regular meeting convened after such action.
Section 2: Standing Committees of the Board shall be comprised of not less than a Director and another Association member or two (2) Directors designated by the President. There shall be the following standing committees:
Duties: This committee shall obtain new members by advertising and coordinating attendance of the Membership Committee at functions where prospective members gather. They will monitor www.Classmates.com to inform new alumni contacts about the Association and invite them to become members. This committee will keep membership application forms updated and printed, record membership information, submit data for logging into the GAA database, and provide email addresses to the Webmaster for distribution of the Galileo Observer. They will acknowledge donations with thank you letters. A current GAA membership list will be maintained, a copy of which will be on file at Galileo Academy.
Duties: This committee is responsible for input of all data acquired from original applications, existing lists from those involved in presenting functions, names acquired from school records, and information available through the Internet. They will then provide specific lists needed for GAA or other alumni functions as approved by the Board of Directors.
Relations, Promotions, Events
Duties: This committee is responsible for advertising and promoting activities and events sponsored by the GAA. This includes facilitating the creation of posters, mailings, news articles, and other public relations activities which will generate interest in GAA functions and in the GAA organization.
Duties: This committee is responsible for the preparation of the GAA communication model which should include: 1) establishing a name for a newsletter, 2) accumulating information to be used in publishing this newsletter, 3) connecting with designated Galileo school personnel to enlist student assistance, 4) acquiring information gathered by the Public Relations committee.
Duties: This committee will support the GAA mission with a website that gives the alumni information and helps the community to continue growing. They will deliver the Galileo Observer and other communications to the alumni through email.
Sports Hall of Fame
Duties: This committee is responsible for maintaining records of honorees. They will solicit nominations, review qualifications, and select new honorees. They will arrange an event to induct new members into the Galileo Sports Hall of Fame.
Section 3: The President may designate other committees from time to time as may be required.
The fiscal year of this Association shall be January 1 through December 31.
Indemnification of Directors of the Board and Officers
The Association may, to the extent allowed by applicable state and federal laws, indemnify and hold harmless its Officers, Directors and other agents from and against any and all claims, actions, proceedings, whether threatened, pending or completed, brought by reason of their respective position with or relationships to the Association, including, without limitation, all reasonable attorneys' fees, costs and other expenses incurred in establishing a right of indemnification under this Article.
Rules of Order
The rules contained in Robert' s Rules of Order, Newly Revised, and as may be amended from time to time, shall govern the Association in all cases in which they are applicable and in which they are not inconsistent with these bylaws or the existing law.
Amendments to Bylaws
These bylaws may be amended or repealed by an affirmative majority vote of the membership present at the general meeting. A copy of proposed amendments or new bylaws shall be distributed at the meeting at which they are given a first reading. At their second reading at the meeting in January, these bylaws and/or revisions shall be considered for ratification.